Project Accounting I in Microsoft Dynamics AX 4.0

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What prerequisites are required

Before attending this course, students must have:

• General knowledge of Microsoft(R) Windows
• Basic knowledge of project accounting principles

Contents of this class

Chapter 1: Project Setup

This chapter focuses on project setup procedures. In this chapter we will configure an project group, and set parameters. Students also learn how to set up internal projects and invoice projects for external projects. Also discussed is how to define ledger posting accounts for projects and pricing setup for invoice projects. Students also learn how to set up and use posting journals to maintain records.

Main Topics

• Understand the Basics of Project Setup.
• Set up Project Parameters.
• Configure Project Groups.
• Define Ledger Posting Accounts.
• Setup Categories and Category Groups.
• Specify Pricing and Line Properties.
• Setup Number Sequences.
• Create Posting Journals.
• Create Invoice Projects and Projects.

Labs

• Create an internal project group.
• Create a new invoice project.
• Create a project.

After completing this module, students will be able to:

• Set up project parameters.
• Create internal and invoice projects.
• Create posting journals.
• Set up categories and category groups.

Chapter 2: Project Setup Options

This chapter defines project hierarchies and discusses the project copy wizard. Students learn how to sort project information and set up project periods. Students get the chance to explore the project activities and other project setup options.

Main Topics

• Project Hierarchies
• Project Copy Wizard
• Sorting
• Activities
• Journal Approval and Journal Texts
• Project Periods

Labs

• Project Hierarchy
• Activities
• Hour Journal Approval
• Project Reporting Periods

After completing this module, students will be able to:

• Define Project Hierarchies.
• Use the Copy Wizard.
• Set up activities for projects.
• Set up project periods.

Chapter 3: Registering and Adjusting Project Transactions

This chapter introduces students to the transactions in the project module. Entering and adjusting transactions is an important part of project tracking. In this chapter students learn about all necessary aspects of transaction processing.

Main Topics

• Transactions Types
• Hours Transactions
• Expense Transactions
• Fee Transactions
• Registering Transaction Items
• Transaction Adjustments

Labs

• Hour consumption registration
• Expense registration
• Revenue registration
• Adjusting transactions

After completing this module, students will be able to:

• Enter project transactions from a journal or the Web.
• Enter and adjust project transactions.
• Enter fee transactions for time and material projects.

Chapter 4: Invoicing Projects

This chapter familiarizes students with the ideas behind invoicing projects and the process involved. In this chapter students learn everything they need to invoice a project. Students also learn how to post an on-account invoice and set up invoicing for customers.

Main Topics

• Concepts
• Invoice Setup
• Invoice Proposal Procedure
• On-account Invoicing

Labs

• Set up a Fixed Rate Agreements.
• Create On-Accounts.
• Invoice a Customer.

After completing this module, students will be able to:

• Set up project invoicing.
• Create, adjust and post invoices.
• Invoice On-Account invoices.
• Create invoice proposals for time & material projects.
• Invoice projects.

Chapter 5: Budgets, Forecasts and Estimates

This chapter introduces the concepts of budgeting, forecasting and estimating in the project module. The ability to establish and track against forecasts is a critical business success factor. In this chapter students learn how to estimate, forecast, and budget for projects.

Main Topics

• Concepts
• Budgeting
• Forecasting
• Estimating

Labs

• Set up a forecast
• Set up an Item forecast

After completing this module, students will be able to:

• Set up forecast models.
• Enter forecasts and transfer these to sales, item or purchase forecasts.
• Allocate on forecasts.

Chapter 6: Project Quotations

This chapter demonstrates the project quotation functionality in the Project module. The project quotation is used by the sales force when quoting and forecasting a potential project. Students learn how to create a quotation and how to transfer it into a forecast for a new or existing project.

Main Topics

• Project Quotation
• Transferring Quotations to Project Forecasts

Labs

• Create a project quotation.
• Transfer the quote to forecast.

After completing this module, students will be able to:

• Create a project quotation.
• Use the project quotation to create a forecast for an existing or new project.

Chapter 7: Project Inquiries and Reports

This chapter takes students through the available inquiries and reports in the project module. The ability to access valuable information from the accounting system is very important to project analysis. In this chapter students learn the various ways of accessing project information through reports, inquiring, OLAP and other features.

Main Topics

• View Project Transactions
• Reports
• Statistics and Invoice Control
• Excel Integration
• OLAP Integration

Labs

• Hour Inquiry
• Reporting on Time & Material Projects
• On-Account Reporting

After completing this module, students will be able to:

• View and report on registered transactions.
• Report on forecasts and revenue.
• Use the Microsoft Excel integration.
• Describe the Microsoft OLAP integration.

Chapter 8: Time Scheduling

This chapter introduces the concepts and functionality of the time scheduling routine in the Project module. The ability to schedule labor is very important to project management. In this chapter students learn how to create a time schedule, forecast hours and display reserved capacity.

Main Topics

• Hour Scheduling
• Required Base Data for Hour Scheduling
• Forecasting Hours
• The Scheduling Routine
• Display of Reserved Capacity
• Rescheduling

Labs

• Create a Work Center Group and a Work Center
• Enter and Schedule Hour Forecasts
• View Scheduling Results

After completing this module, students will be able to:

• Set up work centers.
• Understand the Gantt chart.
• Manage scheduling options.
• Reschedule hours.

Chapter 9: Internal Cost Project

This chapter describes the accounting principles involved with running the three internal project types. Because, at least periodically, projects will not involve invoicing a customer, internal projects must be used. In this chapter, all three types of internal projects are covered.

Main Topics

• Characteristics of an Internal Project
• Cost Projects
• Time Projects
• Investment Projects

Labs

• Create an Internal Cost Project
• Enter Forecasts
• Enter Hours

After completing this module, students will be able to:

Describe and set up the three internal project types.

Chapter 10: Basic Time and Material Project

This chapter describes the accounting principles involved with running a simple time and mat

Project Accounting I in Microsoft Dynamics AX 4.0 / M8630

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